INTERNATIONAL STUDENTS’ SERVICES
ENROLMENT PROCEDURE FOR FOREIGN STUDENTS
PURPOSE: The procedure concerns the activities involved when interested degree-earning foreign students apply for admission at the St. Paul University Philippines.
SCOPE: This starts with the signifying of intention of foreign students and ends with the issuance of Alien Certificate of Registration (ACR). This excludes foreigners applying for the Doctor of Medicine Program and transferees.
PROCEDURES:
IN-CHARGE / PERSON RESPONSIBLE | ACTIVITY | REFERENCE/DOCUMENTARY EVIDENCE |
---|---|---|
Applicant | Sends intent to study |
|
Director, IRO | Acknowledges receipt of the documents | Acknowledgment Letter |
Director, IRO | Sends documents to Dean/Principal concerned |
|
Dean/Principal | Assesses the documents submitted |
|
Dean/Principal | Sends the evualuated documents to the University Registrar and notifies IRO Director of the result | Routing Slip |
University Registrar | Sends Letter of Acceptance (LOA) to applicant | LOA |
Applicant | Applies for Visiting VISA (for non-ASEAN countries), if Student Visa cannot be applied for at the Consular Office in his/her home country | |
Applicant | Sends authenticated documents to IRO Direntor | Authenticated documents by the Philippine Consular Office |
Director, IRO | Informs the Philippine Consular Office (where the student comes from) about the incoming student, needed | Letter of Information |
Applicant | Reports to IRO Director upon arrival at SPUP and submits original copies of the authenticated documents (Red Ribbon documents shall be forwarded to the Registrar’s Office) | |
Director, IRO | Assists student in enrollment | Enrollment forms and procedures |
Director, IRO and Foreign Student | Apply for Student Visa and I-Card Biometric Capturing | LOA, Endorsement for Conversion, Copy of Passport Information Page, Latest Arrival Page, Medical Certificate |
Director, IRO | Enters data in the database for submission of reports to the Commission on Higher Education (CHED) and Bureau of Immigration (BI) | Database of Foreign Students |
Enrollment Procedure for Foreign Students applying in the Doctor of Medicine and Transferees
PURPOSE: The procedure concerns the activities involved when interested foreign students apply for admission in the Doctor of Medicine Program and transferees at the St. Paul University Philippines.
SCOPE: This starts with the signifying of intention of foreign students and ends with the issuance of Alien Certificate of Registration (ACR).
PROCEDURES:
IN-CHARGE / PERSON RESPONSIBLE | ACTIVITY | REFERENCE/DOCUMENTARY EVIDENCE |
---|---|---|
Applicant | Sends intent to study |
|
Director, IRO | Acknowledges receipt of the documents | Acknowledgment Letter |
Director, IRO | Sends documents to Dean/Principal concerned |
|
Dean/Principal | Assesses the documents submitted |
|
Dean/Principal | Sends the evaluated documents to the University Registrar and notifies the IRO Director of the result | Routing Slip |
University Registrar | Sends Letter of Acceptance (LOA) to applicant | LOA |
Applicant | Applies for Student VISA (for non-ASEAN countries) | |
Applicant | Sends authenticated documents to IRO Director | Authenticated documents by the Philippine Consular Office* |
Director, IRO | Informs the Philippine Consular Office (where the student comes from) about the incoming student | Letter of Information |
Applicant | Reports to IRO Director upon arrival at SPUP and presents original copies of the authenticated documents | |
Director, IRO | Assists student in enrollment | Enrollment forms and procedures |
Director, IRO | Applies for CHED Clearance and Certificate of Eligibility for Admission in the Medical School on behalf of the applicant |
|
Director, IRO | Enters data in the database for submission of reports to the Commission on Higher Education (CHED) and Bureau of Immigration (BI) | Database of Foreign Students |
ADMISSION PROCEDURES FOR FOREIGN STUDENTS INTO THE DOCTOR OF MEDICINE PROGRAM
PURPOSE: The procedure concerns the activities involved when interested foreign students apply for admission in the Doctor of Medicine Program at the St. Paul University Philippines.
SCOPE: This starts with the evaluation of requirements and ends with the official enrolment of foreign students.
PROCEDURES:
IN-CHARGE / PERSON RESPONSIBLE | ACTIVITY | REFERENCE/DOCUMENTARY EVIDENCE |
---|---|---|
IRO Director | Does PRE-ADMISSION of foreign students by evaluating and ensuring the presence of students’ records and reports |
|
IRO Director | Sends qualified foreign students to Dean of the School of Medicine *Not qualified students are immediately advised | Transmittal Note (sent by email, prompted by phone call, to ensure that form is authentic and not copied |
Dean or College Secretary | Re-checks / Verifies Student’s Records Interviews Student *This is to check student applicants’ oral proficiency in English, logical reasoning and basic knowledge on medicine and medical practice |
|
Dean or College Secretary | Advises Qualified Students to take the Placement Test at the College Guidance Center *Not qualified students are immediately advised | |
Student Applicant |
|
|
Guidance Head / Counselor | Transmits result of placement exam to Dean’s Office | Exam Result |
SOM Office Assistant | Informs student applicants of the placement exam results and advises them of the succeeding procedures. *Not qualified students are immediately advised | |
Student Applicant | Goes through enrolment process | Enrollment Procedures |
Student Applicant | Gives copy of enrolment form to IRO Director for application for CHED Certificate of Eligibility for Admission into Medical School (CEM) and CHED Clearance |
|
IRO Director | Brings Application to CHED Central Office |
|
IRO Director |
*Student is now officially enrolled | CEM and CHED Clearance |